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BUSINESS

Safe, Secure, Sent: How to Ensure Your Documents Are Properly Delivered

How to Ensure Your Documents Are Properly Delivered

Businesses and organisations across Sydney send confidential documents every day. This means there are always going to be a few team members stressing over the documents arriving at their intended destination securely. From financial statements to legal dossiers, medical reports and more, it is essential that all confidential documents get from A to B without the risk of compromise!

But how can you ensure that this happens? How can you trust that your sensitive information won’t fall into the wrong hands in between you sending it and it arriving at its destination?

The answer, of course, is to choose a trusted courier, a team with the respect and technology to ensure that your important info gets to where it has to go without someone saying, “hey, I’m actually pretty curious what’s in here, might just take a quick peek…”

Here are some tips for packing your materials and finding the best corporate couriers Sydney has:

What packaging should you use to avoid damage?

The perfect packing materials can ensure that your sensitive information can help ensure that no one opens, loses or damages your documents during shipment. Opt for boxes and envelopes that are strong and won’t be crushed. What’s more, going for waterproof packaging is always a great idea, especially as Sydney is known for the occasional random downfall.

Next, choose the best shipment company

The importance of choosing a trusted, respected and tech-equipped courier company cannot be underestimated. There is an ever-present need for shipment providers who put their client’s confidentiality as their number one priority, and this should be evident through their processes and use of advanced technology.

Some aspects to look out for in your shipment provider include:

  • Track & trace: This means that a unique barcode will be attached to your documents upon retrieval. This barcode will be scanned upon collection and once again upon delivery, with you and the recipient signing off each barcode scan. You will also gain access to an online portal which will ensure that you have easy identification of items in transport.
  • Company fleet: Your provider should have its own fleet of satellite-tracked vehicles that ensures full knowledge of your document’s location. What’s more, your vehicle will be fitted with the most advanced security enhancements to ensure that it can’t be compromised during delivery.
  • Storage options: Whilst your document’s safe and secure delivery is paramount, the provider should also offer storage solutions that ensure you can enjoy secure storage of documents if you lack space at your own location. The medical sector particularly utilises this service to ensure safe storage of confidential patient records and other sensitive information.

Be clear about any delivery specifics

It is imperative to clarify the exact delivery address and location. This may sound obvious, but you may be delivering sensitive information to a hospital with multiple wards and therefore need to detail the exact location within said hospital.

What’s more, don’t be afraid to tell your courier about any specific handling requests. After all, it’s your sensitive information, and your delivery provider should be more than happy to accommodate any requests you have for ensuring its safe delivery.

They should be able to accommodate your request, and this includes climate-controlled vehicles and extra cushioning options should you be sending a fragile package.

It’s all part of the game and your courier company should be more than happy to play it!

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